{"id":92978,"date":"2026-09-09T03:07:55","date_gmt":"2026-09-09T03:07:55","guid":{"rendered":"https:\/\/gaeatech.com\/knowledge-center\/?p=92978"},"modified":"2026-09-09T03:07:58","modified_gmt":"2026-09-09T03:07:58","slug":"gaea-software-deployment-checklist-for-it-security-and-procurement-teams","status":"publish","type":"post","link":"https:\/\/gaeatech.com\/knowledge-center\/gaea-software-deployment-checklist-for-it-security-and-procurement-teams\/","title":{"rendered":"GAEA Software Deployment Checklist for IT, Security and Procurement Teams"},"content":{"rendered":"<p>Technical and procurement reviews are easier when software requirements, responsibilities and evidence are organized before purchase. This checklist helps engineering, IT, security and purchasing teams evaluate a proposed GAEA deployment without confusing product features with organizational controls.<\/p>\n<h2>Business and workflow scope<\/h2>\n<ul>\n<li>Products and modules required<\/li>\n<li>Number and roles of users<\/li>\n<li>Projects, offices and field locations included<\/li>\n<li>Required imports, exports and integrations<\/li>\n<li>Reporting, visualization and validation requirements<\/li>\n<li>Pilot and acceptance criteria<\/li>\n<\/ul>\n<h2>Licensing<\/h2>\n<ul>\n<li>Perpetual or subscription model<\/li>\n<li>Single-user or network licensing<\/li>\n<li>Concurrent-user requirements<\/li>\n<li>Maintenance, upgrades and support terms<\/li>\n<li>Test, training or disaster-recovery environments<\/li>\n<li>Process for adding or transferring licenses<\/li>\n<\/ul>\n<h2>Infrastructure and compatibility<\/h2>\n<p>Confirm current system requirements for the exact product and version. Document supported operating systems, database components, storage, network access, display requirements, field-device requirements and any ports or services needed for the approved architecture.<\/p>\n<p>Use the current <a href=\"https:\/\/www.gaeatech.com\/system_requirements.php\">GAEA system requirements<\/a> and <a href=\"https:\/\/www.gaeatech.com\/deployment_security.php\">deployment and security information<\/a> as starting points rather than relying on assumptions from an older installation.<\/p>\n<h2>Identity and access<\/h2>\n<ul>\n<li>User provisioning and removal<\/li>\n<li>Role and permission design<\/li>\n<li>Administrative responsibilities<\/li>\n<li>Network and remote-access controls<\/li>\n<li>Password and account policies applicable to the deployment<\/li>\n<li>Periodic access review<\/li>\n<\/ul>\n<h2>Data protection and governance<\/h2>\n<ul>\n<li>Data owner and system owner<\/li>\n<li>Storage locations and file permissions<\/li>\n<li>Backup, restore and retention requirements<\/li>\n<li>Encryption and secure-transfer requirements<\/li>\n<li>Logging, audit and revision expectations<\/li>\n<li>Incident and business-continuity responsibilities<\/li>\n<\/ul>\n<h2>Migration and validation<\/h2>\n<ul>\n<li>Source-system inventory<\/li>\n<li>Approved field and unit mapping<\/li>\n<li>Template and report conversion<\/li>\n<li>Reconciliation tests<\/li>\n<li>Exception handling<\/li>\n<li>Source-data retention<\/li>\n<\/ul>\n<h2>Implementation and support<\/h2>\n<ul>\n<li>Named customer and GAEA contacts<\/li>\n<li>Configuration and training scope<\/li>\n<li>Support channels and escalation<\/li>\n<li>Update and maintenance process<\/li>\n<li>Go-live acceptance and post-launch review<\/li>\n<\/ul>\n<p><strong>Need documentation for an internal review?<\/strong> <a href=\"https:\/\/www.gaeatech.com\/contact.php\">Contact GAEA with the proposed products, user count and deployment model<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A practical checklist for evaluating GAEA software licensing, infrastructure, security, data ownership, implementation and support.<\/p>\n","protected":false},"author":1,"featured_media":91270,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[725],"tags":[],"class_list":["post-92978","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-security-and-governance"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.2 (Yoast SEO v28.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>GAEA Deployment Checklist for IT and Procurement<\/title>\n<meta name=\"description\" content=\"Use this checklist to evaluate GAEA software deployment, licensing, infrastructure, access, data protection, implementation, training and support.\" \/>\n<meta name=\"robots\" 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