<< Click to Display Table of Contents >> Navigation:  Chapter 3 Scheduling and Tasks > Tasks > Editing a Task > Sample Collection Task

Sample collection tasks can be on a singular or re-occurring bases. Each task can contain one or more stations or samples. Stations are used to locate positions where multiple samples will be taken, normally for reoccurring events.

 

Notifications can be sent throughout the work process via email, SMS (text message), or internal notification within the program. To use this feature, the network version must be installed and the GaeaSynergy 4 Network Data Manager service running. These notifications can only be setup in tasks. The following notifications can be sent to selected personnel during the process:

 

•Samples required

•Samples collected **

•Samples not collected (Non-compliant)

•Samples shipped to lab **

•Samples received by lab *

•Lab analyses complete *

•Lab analyses received

•Parameter exceedence (Non-compliant)

•Samples stored by lab *

•Samples disposed by lab *

 

* Notifications require the lab to be using the EDMS Lab program. This program is supplied to labs for free by GAEA.

** Notifications require field personnel to be using EDMS Field.

 

The "Boring or well required" notification will be sent to the selected WinLoG RT user when the task is created and the boring or well added as described below. The "Boring or well completed" notification will be sent when the boring or well is uploaded from WinLoG RT.

 

The status for the task will initially be "In Progress", then when a boring or well is required it will change to "Boring or Well Required". When all the required boring or well has been uploaded from WinLoG RT the status will change to "Boring or Well Completed".

 

For Sample Collection tasks sample labels can be printed or saved to a PDF file. These sample labels can contain barcodes that can be scanned by analysis labs instead of manually entering the sample information. A Chain of Custody (COC) can be printed or saved to an Excel file. The COC is in a specific formats for each lab. GAEA will be updating these forms as more labs are added. If your lab or their COC format is not listed please contact GAEA to arrange for them to be added.

 

If the task type is Sample Collection two tabs will be displayed showing the defaults and stations and samples associated with the task.