One Auditable Workflow from Sampling Plan to Final Report
EDMS connects task scheduling, field observations, laboratory results, quality control, regulatory criteria and reporting in a structured project database.
Standardize the way teams collect, verify, exchange and present soil, groundwater and other environmental data—within and across projects.
Explore the Complete EDMS Workflow
Start with the area most relevant to your team, or continue through the page to see how each stage connects.
Four Connected Stages
EDMS retains the relationships between the plan, the field event, the laboratory submission and the reported result.
Schedule
Define a singular or recurring sampling event, assign stations, personnel and required parameter groups, and produce labels or chain-of-custody documentation.
Collect
Record sample information, field observations, equipment, methods, site conditions and photographs in EDMS or EDMS Field.
Analyze
Track shipping, receipt and analysis, then import laboratory results and certificates through EDD-based exchange.
Report
Review criteria and detection limits, identify exceedances, and assemble customized tables, graphs and project views.
Features for Environmental Project Teams
Each group supports a specific part of the environmental data lifecycle while using the same connected project information.
Scheduling and Task Management
- Set sampling schedules and frequencies for project workflow elements.
- Display planned work in task lists and calendars.
- Assign tasks with notifications, reminders and priority levels.
- Identify incomplete tasks and required permit parameters.
- Pass planned station, sample and analysis requirements into field records.
- Group parameters such as BTEX or metals for repeatable planning.
- Track sample shipping companies and tracking numbers.
Stations and Environmental Samples
- Represent each physical sampling location as a reusable station.
- Record one-time, continuous or regularly scheduled sample collection.
- Store elevation, survey method, station purpose, construction and decommissioning.
- Manage soil, rock, groundwater, surface water, fluid, solid, air and biological samples.
- Capture personnel, collection methods, equipment and site or weather conditions.
- Auto-populate bottle types and print sample labels.
- Store sample photographs, descriptors and recommended actions.
Laboratory Data and Quality Control
- Print chain-of-custody forms for specific laboratories.
- Import and verify EDD laboratory data with acknowledgement.
- Import XML laboratory formats using configurable scripts.
- Store analysis methods, detection limits and regulatory criteria.
- Convert compatible concentration units automatically.
- Import and retain laboratory certificates of analysis.
- Report duplicates, blanks, holding times, spikes, control samples, reference materials and surrogates.
Reporting, Alerts and Exceedances
- Highlight sample and analytical exceedances during review and reporting.
- Send notifications by internal message, email or SMS.
- Notify internal, client and laboratory personnel about sample and analysis events.
- Use preset reports or customize templates for project and regulatory needs.
- Export results to Excel or PDF.
- Display laboratory results in tables and graphs within project views.
- Capture, verify and report data within or across projects.
GIS and GaeaSynergy Integration
- Display stations and sample locations in the project GIS.
- Link environmental samples to wells and boreholes managed in WinLoG.
- Display sample information, water levels and concentrations with subsurface records.
- Grid and contour groundwater elevations and concentrations.
- Use environmental results in WinFence cross-sections.
- Display sample locations and concentrations in 3D project views.
- Reuse EDMS data across other GaeaSynergy modules.
Standards, Criteria and Predefined Data
- Support multiple regulatory criteria and limits for the same result.
- Import available GAEA-supplied regulatory datasets for numerous regions.
- Standardize station, survey, datum and construction terminology.
- Maintain reusable sample types, methods, equipment, descriptors and QC types.
- Maintain analysis methods, containers, preparation and disposal methods.
- Use shared lists across projects to reduce inconsistent terminology.
- Support environmental objectives, monitoring and operational control processes.
Field, Laboratory and Office Data Exchange
EDI files carry structured records between the applications so teams can reduce re-entry while preserving the project trail.
EDMS Field
Use Windows laptops or tablets to capture planned stations, samples, field observations and photographs, then return the data remotely as an EDI file.
EDMS
Schedule work, receive field and laboratory information, verify results, maintain criteria, issue notifications and prepare reports.
EDMS Lab
Allow a laboratory to enter and upload analytical results to the client EDMS database by EDI through FTP or email.
Turn Structured Results into Project Context
EDMS information can be used with the broader GaeaSynergy platform to show where samples were collected, how results compare with criteria and how environmental conditions relate to wells, geology and groundwater.
- Station and sample locations in GIS
- Water-level and concentration contours
- Environmental tables and graphs
- Well and borehole-linked sample results
- Cross-sections and 3D project views
- Excel and PDF deliverables
Manage More Than Groundwater Results
EDMS uses structured stations, samples and analytical records across a broad range of environmental programs.
Soil and Rock
Groundwater
Surface Water
Air
Biological
Fluids
Solids
Meteorological
Standardize Environmental Data from Field to Report
Connect sampling plans, field observations, laboratory results, QA/QC and reporting in one project workflow.
